Case study
Automating Receivables, Payables and Statements of Account for a Global Engineering Group
One cockpit for receivables and payables, and statements of account generated straight from SAP, across every India entity of the group.
Overview: one way of working for group finance
This case study shows how TechCarvings delivered SAP statement of accounts automation and a combined AR/AP cockpit for the India arm of a global engineering and electrical equipment group. The group’s businesses span heavy industry, aerospace and defence, shipbuilding, heavy machinery, consumer electronics and electrical equipment. Each business bills its own customers, works with its own suppliers and runs in its own company code on a shared SAP S/4HANA Private Cloud system.
The data was already in SAP. The work around it was not. Chasing customers, reconciling vendors and sending statements still happened in spreadsheets and email, and each business did it differently.
Operational challenges
Finance leaders described the same pattern in every entity: good data in SAP, and too much manual effort to act on it.
- 1
Statements built by hand. Customer and vendor statements were exported to spreadsheets, formatted and emailed one account at a time, taking days at every month and quarter end.
- 2
No single view of receivables. Collectors moved between several SAP reports to see open items, ageing, disputes and notes for one customer.
- 3
Different practices in each entity. Every business followed up and reconciled in its own way, so group finance could not compare or consolidate easily.
- 4
Payables reconciled late. Vendor balance confirmations and payment queries ran over email, so mismatches surfaced at audit time.
- 5
Limited visibility for leadership. Group finance saw collection and payment status only through periodic reports.
The transformation: what the group wanted
Before any design work on SAP statement of accounts automation, TechCarvings agreed four goals with group finance.
The solution: SAP statement of accounts automation and an AR/AP cockpit
TechCarvings mapped how each business chased, reconciled and confirmed balances, agreed one common process with the group, and built it inside SAP S/4HANA so it reads live data within existing security roles.
Statement of Accounts
Customer and vendor statements generated from SAP as Adobe Forms in the group’s format, for one account or in bulk, and emailed on a schedule.
AR Automation Cockpit
One screen per customer: open items, ageing, disputes, promises to pay and follow-up notes, filtered by company and business.
AP Automation Cockpit
One screen per vendor: open items, payment status, balance confirmations and queries, with drill-down to the SAP document.
Group-wide rollout
The same process and screens for every India entity, with training for finance and business users.
Technology used for this SAP statement of accounts automation project
Learn more on SAP.com: SAP S/4HANA.
How we delivered
The project followed a short discover, design, build and roll out cycle. Workshops with each business captured how statements, follow-ups and confirmations were handled; the differences were resolved into one agreed process before build started.
Statement layouts and cockpit screens were built and tested with real company codes, then rolled out entity by entity so every team was trained before switching over.
Business impact: faster collections, cleaner payables
With SAP statement of accounts automation live and every customer and vendor visible on one screen, finance teams spend their time on exceptions rather than compiling reports.
Customer and vendor statements are generated in bulk from SAP instead of being built account by account.
Collectors see open items, ageing, disputes and notes together, so follow-ups are faster and better informed.
Vendor balance confirmations happen through the cockpit, so mismatches surface before audit, not during it.
Group finance can compare and consolidate because every business now works the same way.
What’s next: a finance function ready to scale
With SAP statement of accounts automation and the AR/AP cockpit in place, new entities join the same process from day one. The same foundation now supports the group’s next step: a vendor portal on SAP BTP that extends the collaboration to suppliers themselves.
Ready to automate your finance operations?
TechCarvings builds AR, AP and statement automation on SAP S/4HANA, in the cloud or on-premise.